New authority first-year checklist
A plain list of the filings and habits that keep a new motor carrier legal in year one. This is a checklist, not legal advice; confirm each step with FMCSA.
Before you can haul
- Form your business and get an EIN (IRS).
- Apply for a USDOT number and operating authority through FMCSA's Unified Registration System. The authority fee is $300 per authority type, non-refundable (FMCSA).
- File a BOC-3 (process agent). Your authority won't activate without it (OneLoadBoard).
- Have your insurer file proof of required liability coverage with FMCSA. FMCSA won't grant authority until it's on file (Haul Handbook). Talk to a licensed agent about coverage; we don't give insurance advice.
- Wait out the protest period; new applications can take 20-25 business days or longer (FMCSA). FACT-CHECK
Annual and recurring
- Unified Carrier Registration (UCR), renewed every year FACT-CHECK
- IRP apportioned plates and IFTA fuel-tax decals if you run interstate; IFTA returns are quarterly FACT-CHECK
- Form 2290 heavy highway vehicle use tax, if your truck qualifies (IRS)
- Biennial USDOT (MCS-150) update FACT-CHECK
Safety and records
- ELD in use and hours-of-service records kept
- Driver qualification file for every driver, including yourself
- Drug and alcohol testing program and FMCSA Clearinghouse registration FACT-CHECK
- Get ready for the new entrant safety audit in your first 12 months FACT-CHECK
- Daily pre-trip and post-trip inspections, with repairs documented
Business habits
- Separate business bank account
- Know your cost per mile (calculator)
- Check every new broker before you haul (guide)